Live Captioning Guidance
In response to the COVID-19 public health emergency, many university events that would have otherwise been in-person are now being planned on a digital platform. The Digital Accessibility Center has provided guidance on captioning for these events.
ADA Coordinators Office will support the cost of captioning and other accommodations under the guidelines below. These will be reevaluated when the university ceases to be in a state of emergency.
ADA funds proactively if all following conditions are true:
- Event is not revenue generating
- Anticipated audience size is greater than 200 and/or open to the public
- It was originally planned to be in-person, but for the public health constraints the event was moved online.
- Topic determined by ADA Office to be of high interest to the deaf community
ADA funds after receiving a specific accommodation request if:
- Event is not revenue generating
- It would have been in person but for the public health constraints
- Event organizers included accommodation statement on event announcement and for duration of registration
- Event organizers gave a deadline of two weeks prior to event for audience to request accommodation
Hiring a Captioning Supplier
Ohio State created a pool of suppliers to provide captioning services at lower, more uniform rates than campus units were being charged when hiring captioning suppliers individually.
To make an ASL/CART request as an accommodation, fill out the following information and send to ada-osu@osu.edu:
- Name of Contact for Event:
- Name of Consumer:
- Event Title:
- Date:
- Start time and duration:
- Location:
- Details:
Once the request is submitted, we will confirm receipt and send you updates of the interpreter/captioner availability.
To make an ASL/CART request as an accommodation at an OSU-sponsored event, fill out the following information and send to ada-osu@osu.edu:
- Name of Contact for Event:
- Name of Consumer:
- Event Title:
- Date:
- Start time and duration:
- Location:
- Details:
Once the request is submitted, we will confirm receipt and send you updates of the interpreter/captioner availability.
Students who need ASL or CART accommodations can direct their requests to Student Life Disability Services, or contact Tiffany Hedges at hedges.10@osu.edu
The ADA Coordinator’s Office is happy to help you make your event more inclusive. If the event is free, open to the public, and has an accommodation statement inviting participation from the community, there is a central fund that covers accommodations expenses (e.g., CART, ASL, Braille, or Audio Description) when it is requested by a member of the public. If your request for interpreters or transcribers was made by a registered student, please contact Tiffany Hedges (hedges.10@osu.edu) for further assistance.
If the event is revenue generating it is expected that the budget will cover accommodation expenses. The ADA Coordinator’s Office can assist you with arranging accommodations and responding to requests that fall outside the events budget planning.
If this planned event is expecting an audience above 200, or if the focus is on Disability or Deaf culture, the ADA Coordinator’s Office will provide CART proactively without waiting for a request. Accommodations such as ASL will be provided only if requested as an accommodation for a participant.
To request ASL/CART for your event, please send us the following information to the ADA Coordinator’s Office at ada-osu@osu.edu:
- Name of Contact* for Event
- Name of Consumer**
- Event Title
- Date
- Start Time and Duration
- Location
- Any Other Details
* The contact person should know the general details of the event (e.g., start time, length, location, parking for the venue, basics of the program, etc), and be responsible or submitting any accommodation requests to the ADA Coordinator’s Office.
**If it is unclear about what accommodation is needed for the consumer, the event contact should get the name and contact information from the individual making the request and forward that information to the ADA Coordinator’s Office (ada-osu@osu.edu) or call us at 614-292-6207.
